How to write a Winning Job Application Email: Tips and Tricks
Composing a successful job application email can be an intimidating challenge, especially if you're not sure what to include or how to present yourself in the best light. However, with a little planning and some attention to detail, you can craft an email that will stand out from the competition and increase your chances of getting hired.
Here are some tips and tricks for writing a winning job application email:
- 1. Start with a strong subject line: The subject line of your email is crucial, as it's the first thing the hiring manager will see. Make sure it's catchy and relevant to the job you're applying for. Avoid using vague or generic subject lines like "job application" or "resume submission." Instead, try something like "Experienced marketing professional seeking new opportunity" or "Passionate software developer seeking to join your team."
- 2. Use a professional email address: Your email address is often the first impression you make on a hiring manager, so make sure it's professional and appropriate. Avoid using unprofessional or silly addresses like "email@example.com" or "firstname.lastname@example.org." Instead, use your name or a variation of it, like "email@example.com" or "firstname.lastname@example.org."
- 3. Address the hiring manager by name: Personalizing your email shows that you've taken the time to research the company and the role you're applying for. To find out the name of the hiring manager, try searching the company's website or LinkedIn page. If you can't find a specific name, it's okay to use a generic greeting like "Dear Hiring Manager."
- 4. Keep the tone professional: While it's important to be friendly and personable in your email, be sure to maintain a professional tone. Avoid using slang or overly casual language, and make sure to proofread your email for spelling and grammar errors.
- 5. Use a clear and concise structure: In your email, it's important to clearly outline your qualifications and why you're the best candidate for the job. Start by introducing yourself and explaining why you're interested in the position. Next, highlight your relevant skills and experience, and explain how they make you a strong fit for the role. Finally, conclude your email by expressing your enthusiasm for the opportunity and thanking the hiring manager for considering your application.
- 6. Customize your email for each job: While it's okay to use a template as a starting point, be sure to customize your email for each job you're applying for. Tailor your email to the specific role and company, and highlight your skills and experience that are most relevant to the job. This will show the hiring manager that you're genuinely interested in the position and that you've taken the time to tailor your application to their needs.
- 7. Include a professional signature: At the end of your email, include a professional signature with your name, job title (if applicable), contact information, and any relevant links (e.g. LinkedIn profile). This will make it easy for the hiring manager to get in touch with you and learn more about your experience and skills.
- 8. Attach your resume and cover letter: Be sure to attach your resume and cover letter to your email, and make sure the files are named appropriately (e.g. "John Smith Resume" and "John Smith Cover Letter"). If you're sending multiple attachments, consider using a file-sharing service like Google Drive or Dropbox to make it easier for the hiring manager to access them.
- Follow up: If you haven't heard back from the hiring manager within a week or two of sending your email, it's okay to follow up and inquire about the status of your application. However, be sure to keep your follow-up email brief and professional. Simply thank the hiring manager for considering your application and express your continued interest in the position. If possible, include any new information or updates (e.g. a recent professional accomplishment) that may make you a stronger candidate.
- 9. Use a clear and concise subject line: When following up, be sure to use a clear and concise subject line, such as "Follow-up on job application" or "Inquiry about [position name] role." This will help the hiring manager quickly identify the purpose of your email.
In conclusion, writing a winning job application email requires a little planning and attention to detail. By following these tips and tricks, you can craft an email that stands out from the competition and increases your chances of getting hired. Good luck!